Third-party invoicing and self-invoicing

With Számlá, you can implement third-party invoicing (including self-invoicing) easily and quickly, so you as a customer can issue invoices instead of your vendors.

Third-party invoicing and self-invoicing (or self-billing) go hand in hand. In both cases, it is not the vendor who issues the invoice, but a third party (third-party invoicing) or the customer itself (self-invoicing). Self-invoicing is a specific case of third-party invoicing. We show you the difference between them below:

  • Traditional invoicing: the vendor issues the invoice to the customer.
  • Self-invoicing: if the vendor gives his customer a third-party invoicing authorization, so that the invoice is issued by the customer instead of the vendor. In such cases, the invoice must indicate: „önszámlázás” (self-invoicing).”.
  • Third-party invoicing: the invoice is issued to the customer by a third party appointed by the vendor.

We recommend our solutions to:

  • Enterprises who employ agents and pay them commissions on a monthly basis (the amount of which is monitored by the enterprise).
  • Enterprises who have too many vendors, and the invoices issued to the company are filled in incorrectly too many times.
  • Businesses with the following activities: food delivery, transport, ticketing.

Important: Sign a written contract with your supplier/client!

Since in the case of authorized invoicing or self-invoicing, the invoice is not issued by the tax payer, therefore a written contract is definitely required. To help you, we have prepared a sample contract (in Hungarian), which you can find here.

What are the cots?

The monthly fee of the service is 50 787 HUF (39 990 HUF+VAT) which you only have to pay subsequently.

The amount of the monthly fee is independent of the number of vendors your business invoices on behalf of. This means that you can manage the billing of your entire vendor network with the above fixed cost.

Other variable costs incurring: in the case of third-party invoicing or self-invoicing, the costs of both the e-invoice and the Számla Agent (Invoice Agent) service (if you also use it) shall be borne by the authorized party. Therefore, as the authorized party, you can also issue e-invoices in the Számlá account of the authorizer if it is using the #free package.

How can I activate third-party invoicing or self-invoicing?

If you would like to issue invoices as an authorized party, you can send a connection request to the invoicing account of the authorizer. To do this, log in to your Számlá account and find the desired enterprise in the 'Csatlakozni szeretnék egy céghez' ('I would like to connect to a company’) menu in the Control Panel (Vezérlőpult) denoted by a house icon in the top left corner, then check the 'Megbízott számlakibocsátás' ('Third-party invoicing') option.

Does the authorized user see all my invoices?

No, the authorized user can only see the invoices issued by the user itself. This means that the vendor (the authorizing company) can also use its own account to issue other invoices - it does not have to be afraid that the authorized enterprise will 'see' its other invoices.

Does this work in the case of automatic invoicing (using Számla Agent)?

Yes, it does, but there is a restriction: the user in connection with Számla Agent (login name) can only access one Számlá account. In this case it is the account of the authorizer. The costs of Számla Agent are borne by the authorized party.

Can I issue invoices in bulk?

Yes. If you would like to make the same vendor issue multiple invoices to you, it can also be done using an Excel (CSV) file.

What are the costs of the authorizer if invoices are issued instead of the authorizer?

The authorizer (vendor) only needs to register an account with a #free package (free of charge). No subscription is needed. The costs of invoicing (e.g. e-invoice, Számla Agent, mass invoicing) are borne by the authorized (self-invoicing) party.

Can I create the Számlá account of the authorizer as the authorized party issuing invoices?

Yes. It is also possible for the authorized party to automatically create the authorizer's invoicing account (automatic registration). A specialized Számla Agent system call is used for this which is detailed here. Please contact us for more information.